Problems and issues are always evident within the team, and they can negatively affect the way employees do their daily tasks. In addition, there are some less obvious benefits for meetings: Hidden Meeting Benefits. He is the recipient of numerous writing awards, including a 2009 CALI Legal Writing Award. 4. 3. Three of the biggest benefits of virtual meetings are time, cost savings and increased productivity. During all-staff meetings, employees can get answers to questions. There are multiple benefits to hosting an all-staff meeting, employee communication expert Alison Davis writes. One of the primary benefits of one-on-one meetings is that they increase your team’s productivity and quality of work. A former martial arts instructor, he holds bachelor's degrees in music and computer science from Westchester University, and a juris doctor from Georgia State University. Among them, some will be high priority (for example, those which are deadlines), and others will be of lower priority. For example, Forbes reports that a 2014 study found that women are more likely to be interrupted. Thanks can be expressed by a brief managerial speech and special refreshments, such as donuts or pizza. Benefit #1: One-on-one meetings boost employee engagement and productivity. Some employees may censor themselves in group meetings, either out of shyness or a lack of confidence speaking in front of many different people. Meetings should also be conducted in a supportive environment which facilitates a productive and respectful team spirit. This is the time to talk about it, before it becomes a big issue for them and for you. Their role is to discuss issues affecting the company as a whole, not the issues confronting a few individuals. If you know the reasons why you hold the meeting, you can create the staff meeting agenda. The noteworthy benefits are mentioned below: Advantages of Meetings. Rather than being productivity killers, well-crafted meetings can help raise productivity and achieve an open culture within teams, says Jerene Ang. By doing so, you enable them to create greater impact while doing the same amount of work. As an employee, 1:1 meetings help you get the feedback and guidance you need to be successful in your role and advance in your career. While a year ago, I would have been quick to agree, after the team at Human Resources started holding weekly catch-up meetings effective January 2017, I came to realise that meetings can be beneficial in many ways – here are some of the benefits I’ve found. 1-on-1 meetings give you the opportunity to better manage the work and develop staff. Here are 4 reasons why you should have 1-on-1 meetings with your employees. Author Information . Once a resolution is reached, employees can apply it to other similar situations to avoid repeating the problem. Make sure you meet for a reason. Understanding the advantages of disadvantages of meeting as a group can help you use meetings to your advantage. Highlight good performance you have noticed. Counting Wins and Losses Regular team meetings usually focus on company policies, procedures and tools. Regular staff meetings are the heartbeat of a thriving business. In my experience however, there are a few added benefits that one on one meetings give that may not be achieved other ways. Work is never-ending, and chances are you’ll have more than one task on your plate at any given time. Benefits for employees. 9. There are many individual and team benefits for conducting a stand-up meeting within your team. Provide a sense of purpose, every day; vision, mission and values statements can sometimes be viewed cynically by staff members, but productive meetings bring your aspirations to life every day. Some things just don’t go out of fashion. Meetings can be used for a broad range of different things. 3. These 4 benefits of the FLIP will have you ready to make the change. If a meeting goes longer than scheduled, participants may fall behind on other projects or miss other important meetings or appointments. Often, when we first notice an area for improvement in one of our staff, it may be minor. 7 steps to highly effective staff meetings. A survey by ComPsych Corporation pointed out the five triggers of workplace stress – unclear expectations from bosses; confusion between co-workers; the belief that workloads will increase; uncertainty about the future and stability of the company; and new processes/ operating rules/skills. They can be used for business meetings with colleagues and staff members, holding training sessions with employees, client interactions, document reviews and sales presentations. Your people—like anyone else—rely on the basic human need to feel validated. Efficient staff meetings seem to address a clearly defined need or objective, such as keeping team members informed about what’s going on with each other. Work meetings are the source of much derision among employees because of their tendency to drag on and incorporate endless details. Virtual meetings are becoming the most efficient way to hold meetings in business today. Properly managed meetings can be a venue for team members to share their side of the story. They’re also a valuable opportunity to take advantage of your team’s collective wisdom concerning the inner workings of your business at every level. Help Keep Employees Informed. Each department is represented and you go … Tap your team for solutions. Nursing Management (Springhouse): March 2010 - Volume 41 - Issue 3 - p 54. But many employees have relied on coffee to energize them for even longer. #1 – Creates Routine. They can share their concerns to those involved instead of gossiping behind other people’s back. Team meetings are a staple in most business environments. ... Face-to-face meetings allow managers to … Select topics that are relevant to as many attendees as possible, or even only topics that are relevant for every attendee.Here’s an example of a typical staff meeting agenda:Staff meeting agenda (max 60 minutes) 1. Benefits of Virtual Meetings. They allow your staff to connect, get informed, and be prepared for their forthcoming work days. Use your meetings to foster understanding and appreciation between your staff members. Group meetings can also be challenging for certain demographic groups. The key disadvantage to work team meetings is the amount of time it can take to schedule meetings focused specifically on team issues. A majority (64%) manage 6-7 hours per night, Winning Secrets: How MPA continues to drive innovation and digitalisation in the maritime industry, 2020 recap: Leaders from KONE Corporation, Unilever, and more share what they've learnt, Five trends that could define global mobility and salaries in 2021, Learning and Development Asia 2021 Malaysia, Learning and Development Asia 2021 Singapore, 5 changes to workplace culture that HR can drive in 2021, Q&A: Nurashikhin Md Sharif, Chief People Officer, Sime Darby Property, 2021 public holidays in Vietnam, Thailand, Indonesia, Philippines, Singapore and Malaysia. In a one-on-one encounter everyone in your company can have their say on issues directly affecting them. Whether you opt for a Monday morning briefing or a Friday afternoon catch-up, meetings are an essential part of the business world. Some organizations have status meetings every day or multiple times a day. It’s a fair question. The ability to connect and engage is developed while placing a face to the name and the company is … One of the main advantages of group meetings is that they give employees the chance to plan projects as a team, making it easier to hone in on key objectives and devise a master task list. Staff meetings accomplish a lot, and they’re more important than many people realize. One of the main advantages of group meetings is that they give employees the chance to plan projects as a team, making it easier to hone in on key objectives and devise a master task list. These new perspectives can increase a business' effectiveness and help it develop new strategies it might not otherwise consider. You can create a routine to discussing work progress – discuss updates, obstacles, next steps and what the employee is learning. The team’s meetings should have clear goals and they should add value to the organisation and contribute to the personal learning and well-being of each individual. Preparation and a clear, interesting agenda can make meetings rich in content—and something your employees actually look forward to. Staff meetings are, by nature, general surface scratchers. The best staff meetings will allow time to break the ice, learn about someone’s life, and even share testimonies. In this case, the staff can talk directly to each other when there is a problem. Ultimately, businesses … RELATED POSTS: 4 Eye-Opening Benefits of Walking Meetings; 6 Quick Tips for Making Meetings More Effective The benefits: In-person meetings provide the opportunity to establish, maintain and foster interpersonal trust and this is invaluable and enhances the relationship. ALSO READ: Stop making these 5 mistakes during your meetings. Use your weekly meeting as a way to stay connected with your staff. What should your meetings include? Motivational staff meetings can be combined with general staff meetings, or staff meetings designed to share information or solve challenges. They strengthen relationships between leaders and their teams. This enables staff to feel appreciated and valued as a member of the team. ... Flipping staff meetings gets the presentation out of the way and lets the discussion that usually trickles out of the meeting doors and into the parking lot be the meat and bones of actual meeting time. American economist Thomas Sowell once said: “The least productive people are usually the ones who are most in favour of holding meetings.”. Heidi Lynne Kurter Senior Contributor. Van Thompson is an attorney and writer. 1. But regularity alone isn’t enough. For example, when a group of reporters and photographers meet to discuss team coverage of a story, they may come up with a more coherent strategy than they otherwise would working independently. Here are specific benefits of these 1-on-1 meetings: 1. A copywriter, for example, may get inspiration for an ad campaign from something someone says during a group meeting. In a 2016 survey by CareerBuilder, almost a quarter (24%) of employers cited meetings as a productivity killer in the workplace. One-on-ones are a great mechanism for feedback. Accelerate toward your aspirations; you will direct all available energy toward your goals. Stop making these 5 mistakes during your meetings, employees prefer to receive daily or weekly feedback, “in the dark” about how managers think they are performing, How to inspire your team 29% more: Spend 6 hours weekly with them, How much sleep do Singaporeans get? They’re great for building supportive relationships – team meetings give team members a place to help each other and offer their support. Our favourite five benefits are… Encourages positive team building It is difficult for an employee to psychologically identify with a group if they don’t regularly engage with their colleagues. Also, team meetings provide a perfect opportunity for managers to do appraisals. At the same time, this feedback loop helps minimise the feeling staff have of being “in the dark” about how managers think they are performing and prevents them from being “blindsided” by a performance review. 2. It can also help new employees adapt to corporate culture, and creates mentoring opportunities and the potential for relationships and new collaborative efforts. Click here for more information. The 8 Benefits of Virtual Meetings. When done well, these meetings allow employees to interact with senior leadership in ways they otherwise wouldn’t, giving everyone a voice and company representation. This increase in communication can make it easier and more efficient to discuss ideas and plan projects because everyone can pitch in at the same time. Rather than being productivity killers or time-sucks (as a lot of people frame them), weekly team meetings can help increase productivity by helping everyone on the team prioritize their tasks for the upcoming week. 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